We kindly ask you to check your accounts, and if the invoice payment has not been made yet, to do so until xx/yy/zzzz. We haven't received payment for invoice xyz, due on xx/yy/zzzz, with an overdue payment of £100.00. In order not to burden the customer relationship negatively, a friendly tone of voice should therefore be chosen in the first reminder, for example: Most of the time, customers pay immediately because they simply forgot to pay. In this case, you should send an invoice payment reminder by email as soon as possible. Sometimes it happens that an invoice is overdue because a customer has not paid within the deadline. Invoice payment reminder email when payment is overdue The software also makes bank transfers so that you can pay your incoming invoices automatically as well. These tools automatically keep track of the due dates and match the account data with the invoice data, so that when a payment is received, the invoice is automatically marked as "paid". In order not to lose track of incoming and outgoing invoices as well as payments, it makes sense to use invoice management software. If an incoming invoice is paid, this must also be recorded so that the invoice amount is not transferred a second time by mistake. If a customer has paid an outgoing invoice, this must be recorded so that the invoice is not mistakenly left as "overdue". It also ensures that expenses and income are correctly accounted for and that the journals are correct at the end of the business year. In a company's accounting, there must be a process for dealing with incoming and outgoing invoices so that one does not lose track of one's receivables and payables. Payment terms: 2% discount for payments made within 7 days 14-day due date How do you record invoice payments? Otherwise, the full invoice amount must be paid within 14 days. This means that you may deduct 2% from the invoice amount if you pay within 7 days. If you want to offer your customers a discount if they pay the bill earlier, you can formulate it in shorthand like this, for example: Payment terms: Payment due 12 May, 2022 Invoice payment terms for discount rates Payment terms: Payment is due withing 14 days of invoice date Instead of this short form, the terms can also be written out: If you want to issue an invoice which the customer pays within 14 days, you can choose the following wording: Invoice payment: Example for 14 days payment However, a reference to this should be made on the invoice if the statutory payment period is to apply. If no due date is stated on the invoice, this period automatically applies. The usual is 14 days in the B2C sector and 30 days or longer in the B2B sector. However, sellers must ensure that the customer can meet the due date, which is why the deadline should not be too tight (7 days minimum). The customer must adhere to this and must ensure that he keeps to this date, otherwise he will be in default of payment, which can have a negative impact on his credit rating.
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